Promotion Rules

Rules of Examination


In each academic year, the School will hold the exams as under:-

(a) For Classes I to II. Over the year, at least three evaluations should be conducted (to be completed by Jul, Dec and Mar).

(b) For Classes III to VIII. Two terms will be arranged as follows:-

  1. Term-1 – It will comprise:-
    • Periodic Test – 1 by Jul with 30% syllabus MM 40 (Weightage 10 marks).
    • Note Book Submission MM 25 (Weightage 5 marks).
    • Subject Enrichment Activity MM 25 (Weightage 5 marks).
    • Half-yearly Exam by Sep with 50% syllabus MM 80 (Weightage
      80 marks).
  2. Term-2 – It will comprise:-
    • Periodic Test –2 by Dec with 30% syllabus MM 40 (Weightage 10 marks).
    • Note Book Submission MM 25 (Weightage 5 marks).
    • Subject Enrichment Activity MM 25 (Weightage 5 marks).
    • Annual Exam by Mar MM 80 (Weightage 80 marks). Syllabus coverage as
      under:-III to VI – 10% of Term-1 and entire syllabus of Term-2.VII – 20% of Term-1 and entire syllabus of Term-2.VIII – 30% of Term 1 and entire syllabus of Term-2.

(c) For IX and X. The school should conduct three Periodic Written Tests in the entire academic year (Appendix ‘Y’). The average of ‘Best Two’ will be taken to assign overall grade. The school will access the note-books and conduct the Subject Enrichment Activity thrice and the average of ‘Best Two’ will be taken to determine performance. The school will also conduct Pre-final/Board Exams Schedule of test, distribution of marks and weightage will be as under:-

  1. Periodic Test –1 by Jul with to 30% syllabus MM 40 (Weightage 10 marks).
  2. Note Book Submission MM 25 (Weightage 5 marks).
  3. Subject Enrichment Activity MM 25 (Weightage 5 marks).
  4. Periodic Test –2 (Half-yearly Exam) in Sep with 50% syllabus MM 80 (Weightage
    10 marks).
  5. Note Book Submission MM 25 (Weightage 5 marks).
  6. Subject Enrichment Activity MM 25 (Weightage 5 marks).
  7. Periodic Test –3 by Nov with next 30% syllabus MM 40 (Weightage 10 marks).
  8. Note Book Submission MM 25 (Weightage 5 marks).
  9. Subject Enrichment Activity MM 25 (Weightage 5 marks).
  10. Annual Exam/Board Exam by Mar MM 80 full syllabus (Weightage 80 marks).

(d) For Class XI. The following will be conducted (Appendix ‘Y’):

1 Unit Test-1 MM 40 10% Weightage July Syllabus 30%
2 Half Yearly Exam MM 100 30% Weightage Sept Syllabus 50%
3 Unit Test-2 MM 40 10% Weightage Nov Syllabus 30%
4 Annual Exam MM 100 50% Weightage Mar Syllabus 100%

(e) For Class XII. As per CBSE. At least two Pre-board Exams shall be conducted (Appendix ‘Y’).

Note. Refer CBSE Circular No. ACAD-05/2017 dt 31 Jan 2017 and ACAD-14/2017 dated 21 Mar 2017 for further details.

The objective of the test and the examination is not merely to record the pupil’s achievements but also to assess and identify the needs and the points of strength and weakness. The results disclosed by these tests should be used by the teacher to adapt instructions more closely to the individual needs and capabilities of the pupils and wherever necessary, to organise special instructions for the pupils in areas where their individual weakness has been disclosed.

Coordinated Coverage of Syllabus. The whole academic year consists of micro teaching units of one fortnight each. HQ AWES will intimate the contents to be covered in each unit by 15 Mar each year for the ensuing academic year. It is of utmost importance that schools abide by the schedule, failing which students proceeding on transfers will suffer immensely.

Minimum Attendance Necessary for Annual Examination. A pupil may not be allowed to sit in the annual examination if he/she has not put in a minimum of 75% of the total attendance of the academic session, including attendance in previous school if the student has been admitted on transfer. The Principal is authorised to condone shortage in attendance upto 15% in special circumstances meriting this concession e.g. illness etc., i.e. permit a student with 60% attendance to take the annual examination.

Register of Examination Results. The Principal shall maintain a register of examination results in which the consolidated results of all the examinations held shall be recorded, class-wise and subject-wise together with a description of the measures taken to remedy the weaknesses disclosed. The question papers, mark sheets and answer books of the half-yearly and annual examination shall also be preserved for one year for inspection of CBSE and for forwarding to them in case required for classes IX and X.

The results of the annual examination shall be declared by the Principal by 31 Mar.

Assessment Rules : The final assessment of a pupil, at the end of the academic year, shall be based on his/her total achievements. The assessment of the students will be carried out for all classes as per the CBSE rules.


If a pupil fails to appear either in the Half-yearly Examination or Periodic Tests on genuine grounds, he/she may be allowed proportionate credit for such a test or Half-yearly Examination for the purpose of final assessment for promotion to the next class in the following manner:

“The number of marks obtained by the pupil in various tests, sessional work and Annual Examination minus the Periodic Test or Half-yearly Examination, which he/she has missed, may be worked out. The total so arrived at, may be proportionately increased taking into account the maximum marks of the missing test”.

For example, for a pupil who has not appeared in the Half-yearly Examination, the total marks obtained by him/her on the basis of his/her annual record may be worked out for the maximum of 100 marks, and then projected to the maximum base of 80 marks. Thus, if the credit for a pupil for Periodic Test, Class Work and Home Assignments and Annual Examination works out to say, 75 out of 100, excluding the credit for Half-yearly Test which he/she has missed due to illness, the total credit on the basis of the above formula will be 60 marks out of 80 marks.

The same criteria shall be adopted for working out credit for any other Periodic Test which a pupil might have missed on account of illness etc.

Circumstances under which the Concession of Article 228 would be Admissible. The above concession will be admissible only in the bonafide cases (i) of illness supported by medical certificate from a Government or Municipal Hospital, (ii) of transfer of parents during the period of examination, and (iii) where a student could not take the test or examination for reasons beyond his/her control.

A pupil, who fails to appear in the Annual Examination even though he/she had secured sufficient marks in Periodic Tests and Half-yearly Examination, will be deemed to have failed in the Annual Examination and shall not be promoted to the next higher class. Where, however, the absence from the Annual Examination was due to reasons beyond the control of the pupil, he/she will be given a Supplementary Examination on orders of the Principal. The Principal may at his/ her discretion refer cases to the Chairman whose decision will be final.

Grading System

Grading system laid down by CBSE, would be as under:

(a) For Classes I to II. Five points Grading System to be adopted as under:

(i) A+ Outstanding 90% – 100%
(ii) A Excellent 75% – 89%
(iii) B Very Good 56% – 74%
(iv) C Good 35% – 55%
(v) D Scope for improvement Below 35%

(b) For Classes III to VIII.

(i) A1 91% – 100%
(ii) A2 81% – 90.99%
(iii) B1 71% – 80.99%
(iv) B2 61% – 70.99%
(v) C1 51% – 60.99%
(vi) C2 41% – 50.99%
(vii) D 33% – 40.99%
(viii) E Less than 33%

Co-scholastic Assessment. For Class III to VIII, it will be conducted on 3 Point Scale (A-C), twice a year. In case of Classes IX and X Co-scholastic Areas and Activities will be assessed on a 5 Point Scale (A-E) once a year. The areas of assessment will include Work Education (or Pre-Vocational Education), Art Education, Health & Physical Education and Discipline.


  1. Format of Report Book. Formats for Report Books have been forwarded by CBSE.
    For Classes I-II the formats have been provided through the Digicampus to all schools. For Classes III-V the format of VI – VIII is to be followed. Schools must strictly adhere to these formats.
  2. Marks and grades allotted to students of Class IX & X must be endorsed at the back of the TC or on a separate sheet signed by the Class Teacher and Principal for submission to the next receiving school.

Committee of Moderation.

There shall be established two Committees of Moderation in the school – one for seniors (Classes VI to XII) and the other for juniors (Class 1 to V). Each committee shall have at least two and not more than three members besides the Principal. The Principal shall be the Chairman of both the committees. The other members will include teachers of Arts and Science Groups. These committees will consider the type of questions to be asked in the annual examinations and also the standard of marking. The committees may meet before the examination papers are set and again they may meet after they are over and the scripts are marked and tabulation made to decide the cases of promotion/detention etc., before the results are actually announced. The minutes of Committee of Moderation will be approved by the Chairman.

No Detention of Students up to Class VIII

There will no detention of any student upto Class VIII. For promotion in Class IX and above methodology given by CBSE vide Circular No. Acad -05/2-17 dated 31 Jan 2017 will be applied.

Detention of Candidates for Board Examinations

The Principal should bear in mind the following provision in the Central Board’s regulation regarding detention of candidates from the Board Examinations:-

“Heads of recognised institutions are not entitled to detain candidates who have fulfilled the conditions for permission to appear at the examination of the Board except for very grave reasons and with the previous sanction of the Chairman of the Board”.

If suitable precautions are taken at the lower levels, particularly in Class IX, there would be hardly any occasion to detain students under this clause for academic deficiencies. The parents in such cases should also be apprised of this well in time.

The Central Board permits students to take the examination in either English or Hindi. The school should give this option to the students regardless of the language in which instruction has been given in that school.

Re-examination of Answer Papers in Annual or Other Internal Examinations

In case a complaint is received either by the Principal or by the Chairman, Managing Committee, in respect of marking of answer papers in any subject, the Principal may re-examine the paper himself/herself or get it re-examined by any other examiner, and after satisfying himself/herself that the paper has/herself been properly re-assessed, inform the guardian of the result of such re-examination.

Pass Percentages

Classes I to VIII. No detention.

Class IX & XI. A candidate should not obtain less than 33% marks in each subject. He/She must obtain 33% marks in theory as well as practical separately in addition to 33% marks in aggregate in order to pass in the subject. A student failing in one subject will be eligible to take the Supplementary Examination and will be promoted to the next higher class subject to passing the examination as per CBSE norms.

Class X & XII. As per CBSE Results and Rules.